What to prep today, and what is running low
PourPrep reads your recipes and your sales and writes the prep sheet.
It tells you which juices, syrups and batches to make today, about how long they take, and which preps are below par, with the math behind every number.
The sheet, top to bottom
- Hours owedThe top of the Prep page says how many hours of prep are owed this week. When two bars share a prep, it is made once, and the page shows the minutes that saves.
- Today's prep and batch tasksToday's juices and the preps to make, one line each, with a count of items and about how many minutes of hands-on work. Tap a prep to open its recipe. Batches have their own sheet.
- On hand vs par, lowest firstEvery prep sits against its par, and the ones with the least cover are on top. You can set a par by hand. Clear it and the page goes back to the par it works out from your sales.
- Weekly usageItem by item, what the week used, per day and per week, with the cost and a column for each bar. The table fills as your sales come in.
- Prep accuracy, waste and stockoutsOnce a bar has four weeks of its own history, the page scores whether the pars held. Any stockout is named and counted first. Waste shows as a quieter line: what it cost to stay covered. Until there are four weeks, it says it is still learning and shows no score.
- Every number opens its mathTap hours owed, a par, accuracy, waste or the minutes saved and you see how it was worked out, in plain steps. You can check any figure against your own head.
- Assign the dayAssign the day deals the open tasks across your bartenders, balanced by hands-on minutes. Each person gets their list as a one-tap email.
Batch what keeps
- The ruleYou batch what keeps and you pour what does not. Fresh juice never goes in a bottle, whatever its shelf life card says. Foams and floated oils stay out too.
- The Batch sheetFor each batched drink: what goes in the bottle, what the bartender adds at the well, how many builds are owed against par, and how long the bottle keeps. The lowest bottle is on top.
- What stays off the batchA part that keeps less than three days does not ride in a bottle built for the week. Drinks that are not batched are listed on their own, so you can see why.
Prep never aims at zero
Par is the level you hold. The page does not try to run your walk-in down to nothing.
Running out is the failure that costs you: a drink comes off the menu and a guest hears no. So a stockout is the loudest line on the page. Product that went past its shelf life is the price of staying covered, and it shows as a quiet cost line.
Pars carry a small buffer over what you sell, and they are capped by shelf life so a big par never means a spoiled one.
Questions
- What is PourPrep?
- It is the prep and batch sheet in PourPar. From your drink recipes and your sales, it shows the hours of prep owed, today's prep and batch tasks, and each prep against its par.
- What does it tell me to do each day?
- Which juices and preps to make today and about how long the hands-on work takes, which batches are owed, and which preps are lowest against par. You can assign the tasks across your bartenders.
- Does it try to get my prep down to zero?
- No. Par is the level you hold. Pars carry a small buffer over what you sell and are capped by shelf life. A stockout is reported first and loudest. Waste is shown as a quiet cost of staying covered.
- Can I see how a number was worked out?
- Yes. Hours owed, pars, prep accuracy, waste, stockouts and the minutes saved by sharing a prep each open the steps behind them.
- What gets batched?
- What keeps: spirits, liqueurs, bitters, syrups and cordials, and any prep that holds for at least three days. Fresh juice never goes in a batch. Foams and floated oils stay out too.
- How does it know how accurate my prep was?
- After four weeks of your bar's own history it checks whether the pars held. Before that it says it is still learning and does not score anything.
- Can I try it first?
- Yes. There is a demo bar with a working drink book in it, and the first 14 days of a subscription are free. A card goes on file at checkout.
Decide it yourself
The demo bar is the app with a working twelve-drink book already in it. Nothing to sign up for, nothing you can break, and every number in it opens its own arithmetic. See what they will show you as well, then decide.
$50 a month for the first bar, $15 for each one after. First 14 days free, card on file, cancel anytime.