How do you catch price changes on supplier invoices?
Compare each line's unit price to the last price you paid for the same item in the same pack size.
It reads the invoice, you check the lines it flags.
Steps
- Keep a running sheet of item, pack size, unit price and date.
- Check each new invoice against it, line by line.
- Watch for a higher unit price, a smaller pack at the same price, a deal or discount that stopped, and new fees such as delivery, fuel or split case.
- Look hardest at the first invoices of the month, when many beverage price lists and deals change.
- Mark every change on the sheet with the date, so the next invoice has a new price to check against.
Where PourParse fits
Read each invoice into a spreadsheet with PourParse and paste it under your running sheet. Every line comes with its pack size as printed and its unit price, so the comparison is a column to scan. Sign in and your first 5 reads are free, then $5 a month for up to 50 reads a month.
Questions
- How often do supplier prices change?
- Wine and spirits prices often change monthly. Produce can change every week. Check every invoice, since a change can land any time.
- What should you do when a price went up without notice?
- Call the rep before the next order. Ask what changed, and whether a quote or a deal still applies.
- What does PourParse do?
- It reads a supplier invoice, a PDF or a phone photo, and gives you every line with its item, quantity, unit price and line total, ready to download for Excel, or as CSV or JSON. Lines it is not sure of are flagged for you to check.
- What does it cost?
- The first 5 reads are free, once per account, and need no card. You sign in to read your own invoice. After that it is $5 a month for up to 50 reads a month, and you can cancel any time.
- Which invoices does it read?
- Food, beverage, produce, dairy and supply invoices from any distributor, as a PDF or a phone photo. Drop several at once and each is read on its own, two at a time. Photos up to 3 MB, PDFs up to 1.5 MB and four pages.
- What happens to my invoice?
- Nothing is kept, not the file and not the lines. Download the spreadsheet before you leave the page. If you send us a read with Have an issue? Let us know, we get that invoice by email to fix the reader and delete it once it is fixed.
- Who makes it?
- PourPar, which also makes drink costing, prep and ordering tools for bars and restaurants.